User registration

In order to be able to use the Optotechnik web portal, it is necessary to create a user account. In order to create a user account, you need to visit www.optotehnik.com/login in the registration section and fill in the fields as in the attachment.

  1. Email - mandatory field
  2. Company name - mandatory field
  3. PIB number
  4. VAT - mandatory field
  5. Company address
  6. Select your country
  7. Enter password - mandatory field
  8. Confirm password - mandatory field

After successfully filling in all the specified fields, a confirmation email will be sent to the entered email address. It is necessary to click on the Violate address button and after that you will be redirected to the home page of the web portal.

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Forgot password

If you have forgotten your password for logging in to the web portal, you can reset it as follows:

1.

On the login page, click on the Forgot Your Password? button.

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2.

A new screen will appear as shown in the picture below, it is necessary to enter the email address with which the account was registered and a message with a button to reset the password will arrive at the entered email.

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3.

After clicking the button, a form appears, where you need to enter a new password, and after clicking the reset password button, the new password is recorded and can be used for successful login to the web portal.

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Registration of existing users

If you have a registered account, to log in to the web portal you need to enter your email address and a valid password on the page

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Dashboard

After a successful login to the user portal, the user will first access the front page of the web portal, where he can find out information about the status of his licenses and access other parts of the application such as:

  1. My account
  2. Orders
  3. Create an order

User account

Every user who has access parameters for his account on the web portal has the possibility to change data related to access parameters (username and password), as well as data related to company information.

Change of access parameters

In order to change the company name and password, you need to visit the My Account section and make the desired changes in the Account tab:

  1. Company name
  2. Email, cannot be changed
  3. Changing the password

Changing company information

If there is a need to change parameters related to the company, it can be done on the Basic Information tab, where you can replace:

  1. Country
  2. Wat number
  3. Social security number
  4. Address

*IMPORTANT- The data on this page is used to create invoices, so it is important that they are written correctly.

Package overview

After logging in to the admin section, you can find the Order package tab in the menu on the left. After clicking on the card, you get a view of the available packages. For each of the offered packages, the price of the annual license lease, the number of licenses that can be activated with the purchase of a specific package is shown.

Creating an order

You can see an overview of all available packages by clicking on the Order a package tab on the left on large devices and as part of the main menu if it is displayed on mobile devices.

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There is a Select button on the card of each package. By clicking on the appropriate button, the process of ordering a specific package begins. It is possible to choose only 1 package during a single order. If none of the offered packages corresponds to the number of licenses, you can send a request for the desired number of licenses and you will receive an answer as soon as possible.

After clicking the button, the PICTURE window appears, showing the company's data, which will be used to create the invoice. Please check the correctness of the data before confirming the order. If it is necessary to change the data, you can do so on the Account Owner Information page. After checking the data, in the upper right part of the screen, click on the CONFIRM ORDER button. After confirming the terms of use, an invoice is automatically generated, which will be sent to your email address.

Order status

Immediately after creating an order, you will be automatically redirected to a page where you can review the status of your order. You can also reach this page at any time by clicking on the Orders tab in the main menu.

The status UNPAID is formed immediately after the creation of the account. After you make a payment and it is recorded, the status will change to PAID. You will receive information about the status change via email. After changing the status to paid, you can start using your licenses

Basic information

After the package has been activated, you will receive an email with information about the leased licenses that must be entered on your mobile device so that they can be used in the application. One license can only be used on one device.

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License activation

After activating the package, all licenses that were created according to the leased package become free for use. After the license is activated on a mobile device, it changes its status in the administrative panel to busy and cannot be used on another device.

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License deactivation

If it is necessary for any reason to use the active license on another device (breakdown of the active device, change of owner, etc.), this can be done by clicking on the LICENSES button in the administrative panel in the ORDERS tab and we will be shown a list of all licenses with the user has. Next to the license with the status BUSY, you need to click on the red icon in the DELETE USER column and the selected license will be available again for use on the new device.

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License expiration date

The license expiration date can be checked on the ORDERS page in the expiration date column

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Trial Version

A valid email address is required. We will send you a trial license, which lasts 7 days, to the entered address. During the trial period, you can create an unlimited number of reports. All functions of the application are available to you, except for the Packaging module, which is available in the paid version.

In the lower status line there is information about the duration of the trial period. If you want to log out of the trial period, you need to click on the icon in the lower right corner. If you want to log in again, you need to re-enter the trial license that was assigned to you.

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Plaćena Verzija

When signing up for the paid version of the app, you need to have a valid license. Registration is done by entering the user's email address and the assigned license. After the user enters the correct data, he gets access to the application.

In the lower status line there is information about the duration of the license. If you want to log out of the application, you need to inform your administrator.

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Packaging - Packaging request

This module is only available in the paid version of the application. The user has the possibility to enter 5 email addresses, to which he wants to send a request for packaging. Each of the entered email addresses will receive a document - a questionnaire that needs to be filled out and forwarded to support@optotehnik.com. After reviewing the request, users will be notified of their request.

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Damage record - Record of new damage

In this module, you have the opportunity to enter all the necessary information about the resulting damage. For each damage, you can enter the following information:

  • Information about the company, department, plant and carrier
  • Choose the type of transport
  • Select the place where the damage occurred
  • Enter the location of the damage
  • Enter a text description if needed
  • Enter up to 8 photos that you can take at the time of damage using your mobile device's camera or add photos from your mobile device's gallery.
  • Enter 5 email addresses, to which you can submit a damage report

The created report is sent to the user's email address and saved in the application archive. The report is available at any time for review or download through the search module.

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Found condition

This module gives you the possibility to make a record of the found condition. You have the option to enter the following parameters when creating the report:

  • Enter the company, department, facility or carrier
  • Entering the location of the condition found
  • Entering an additional note
  • Ability to forward reports to 5 email addresses
  • Enter up to 8 photos that you can take at the time of damage using your mobile device's camera or add photos from your mobile device's gallery.

The created report is sent to the user's email address and saved in the application archive. The report is available at any time for review or download through the search module.

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Search

The created report is sent to the user's email address and saved in the application archive. The report is available at any time for review or download through the search module.

If you are looking for a specific report (eg ID000001), just enter the ID field. number of damages enter a value and view the search results. It is possible to combine several entered values in the filter fields, for example Location of damage and date of damage.

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Reports

The found state and new damage reporting modules ensure the creation of reports in PDF format. All reports are optimized and can be downloaded to any device or printed. Also, all reports are saved and available for review at any time while the user's license is active.

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